How to Organize Your Email to Save Your Sanity
09 Nov

How to Organize Your Email to Save Your Sanity

If you’re like most people out there, your eaccount is a hot mess and a constant source of stress. Even though email has been around for years and is one of the main ways most people communicate for work and between family and friends, it’s still tends to be a common struggle for many people. But there’s hope—you can tame your inbox clutter! You need to organize your email to take back in control.

Get your sanity back and organize your email!

Organize Your Email with These 3 Steps


All that junk mail clogging up your email is taking up your time and making your inbox look way more threatening than it really is. Even if you delete them every day, these unwanted emails are cluttering your inbox and you’re wasting valuable time checking them off and pushing delete. Plus, you could be missing those emails that really matter. From now on, every time you get an email you don’t want, open it, scroll down and unsubscribe. It may take a little time in the moment, but it will be a big pay off in the long run when you start to see your “unread” inbox number dwindle down.

Create Email Folders

Fast Company suggests saving your sanity by creating only five folders:

  1. Inbox: the inbox is a holding pen. Emails shouldn’t stay here any longer than it takes for you to file them into another folder. The exception to this rule is when you respond immediately and are waiting for an immediate response.
  2. Today: Everything that requires a response today.
  3. This Week: Everything that requires a response before the end of the week.
  4. This Month/Quarter: – Everything that needs a longer-term response. Depending on your role, you many need a monthly folder. Others can operate on a quarterly basis.
  5. FYI: Most items received are informational. If you think you may need to reference an email again, save it to this folder.

Follow the One-Click Rule

Organize your email by making it a habit to open an email with the intention to do something about it right then and there. Reply, archive, forward or delete. That’s it. Addressing each email as you click on it will help you stay organized and on top of things. If you’re buried in unread emails, you can snooze them and schedule their re-delivery at a more convenient time for you.

If you don’t organize your email, it can be incredibly easy to lose control (and your sanity) quickly. Use these tips to streamline your email experience once and for all and stop the inbox overload.  

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